CarrierBasis
Carrier Vetting Software for Freight Brokers
That's a question a broker may have to answer years after the load is delivered. CarrierBasis applies your carrier-selection policy to current facts, guides the review, and seals a load-specific compliance record — so the basis for the decision is already written, dated, attributed, and preserved.
Hosted on SOC 2 Type 2 and ISO 27001 certified infrastructure·Records fingerprinted with SHA-256·Brokerage and carrier data is never sold
The gap
Highway, Carrier411, Carrier Assure, MyCarrierPortal, SAFER, your TMS — good tools. Keep them. They answer one question: what is known about this carrier? A negligent-selection claim asks a different one: what did you do with what was known? Few brokerages could assemble that answer for a load delivered two years ago — not because they were careless, but because nothing in their stack was built to keep it.
Your policy — your insurance minimums, your safety thresholds, your high-value requirements — evaluated against current facts, not a vendor's generic score.
Concerns surface with context and history. Nothing required gets skipped. Nothing gets approved silently.
Approval requires an attributed basis for the decision — not a comment buried in an email thread or left undocumented.
The complete record is locked at approval and fingerprinted with SHA-256, enabling later verification that its contents haven't changed.
Data sources provide the information. CarrierBasis preserves the decision.
How it works
Authority, safety history, insurance, TMS data, documents, and your team's prior investigations — together in one living carrier record.
At commitment, CarrierBasis refreshes critical facts and applies your policy to this carrier and this shipment — cargo value, coverage, dates, your rules.
Material concerns are presented with context. AI assists the review; it never approves the carrier. A named reviewer resolves the issues and records the basis for the decision.
Policy, sources, timestamps, findings, resolutions, reviewer, reasoning, and decision — locked into a load-specific compliance record and fingerprinted.
A carrier that was fine at onboarding may not be fine today. The check happens at decision time — because that's the moment that gets examined. Watch it happen — 60-second demo →
The artifact
Not another carrier score. Not another data feed. A complete, load-specific record of the decision:
"Cargo coverage verified at $250,000 against declared value $180,000. Prior name-discrepancy resolution reconfirmed. Approved for this load."
Exportable as a PDF your attorney, insurer, customer, or auditor can read without a demo. Sample shown uses fictional data.
Why now
In Montgomery v. Caribe Transport, the Supreme Court held that federal law does not categorically block state-law claims that a freight broker negligently selected an unsafe carrier. The Court did not hand brokers a checklist — it opened the door for a broker's carrier-selection process to be examined under state negligence law.
That changes what "vetting" means. Having checked a carrier and being able to show it are different things. You may need to show what you checked, when you checked it, what you found, and why you decided — for the specific load, at the moment you committed.
Cadence
Courts haven't published a required refresh interval. But the question that keeps coming back: was your information reasonably current when you decided?
| When | What a defensible process does |
|---|---|
| At onboarding | Establish identity, authority, insurance, and safety baseline. |
| Between loads | Keep the carrier record current; investigate and document concerns as they arise. |
| Before every load | Refresh critical facts and record why this carrier is appropriate for this shipment. |
| During the load | Reconcile who is actually hauling the freight against who was vetted. |
| After commitment | Preserve the complete point-in-time record, unaltered. |
How often should brokers recheck a carrier? → What should brokers check before every load? →
Who it's for
Enterprise brokers have counsel, compliance staff, and custom systems. If you're running a small or mid-size brokerage, you have a TMS, some data subscriptions, and whatever discipline survives a busy Friday afternoon. CarrierBasis puts compliance discipline into the daily workflow:
Questions
No. Those services provide information about carriers. CarrierBasis applies your policy to the information you have, guides the review, and preserves the decision as a sealed, load-specific record. Most brokerages keep their existing data subscriptions.
No. CarrierBasis is software, not counsel, and no process eliminates the risk of being sued. What it does is make your carrier-selection process consistent, complete, and preserved — organized around the safety factors courts are examining in broker negligent-selection cases.
Sealed means locked at approval and fingerprinted with a SHA-256 hash. Any later change to the record's contents would no longer match the fingerprint — so the record can be verified as unchanged since commitment.
The logged-in reviewer who approved the record — a named, authenticated user, not a shared login or a blank field. Their written basis for the decision is part of the sealed record.
An isolated concern does not automatically disqualify a carrier — but it should be reviewed in context and resolved on the record. CarrierBasis is built for real carriers with real histories: it documents the judgment rather than hiding everything behind a green light.
Facts are pulled and evaluated automatically — FMCSA authority, safety and inspection history, your TMS data, submitted documents — so the reviewer's time goes to judgment, not data gathering. Routine approvals take a few minutes. Reviews involving material concerns take longer — because the reviewer is exercising judgment, not clearing another screen.
What did you check? How current was it? What concerns were visible? How did you evaluate them? Why this carrier, for this load? Can you show it?
CarrierBasis makes sure the answers already exist — written, dated, attributed, and preserved.
Vetting you can operate. Decisions you can prove.